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1. Who we are
Interlace Recruitment Ltd is a UK recruitment business specialising in office administration, business support and related professional roles. We are responsible for the personal information we collect and use in accordance with UK data protection law.
Contact: amy@interlacerecruit.co.uk
Registered company address: Suite 2, Maccan House, 196 Kent House Road, Beckenham, Kent, BR31JN

2. Information we collect
From candidates, we may collect names, contact details, town or postcode area, employment history, qualifications, skills, experience, CVs, job preferences, availability, salary expectations and communications about vacancies. From employers, we may collect business contact details, company information and recruitment requirements. We do not routinely request sensitive information through our website forms. If special category data becomes necessary, we will explain the purpose and identify the additional legal condition that applies.

3. How we use information
We use information to assess suitability for vacancies; contact candidates about roles; match candidates and employers; arrange interviews; manage recruitment processes; respond to employer enquiries; maintain appropriate business records; and comply with legal obligations.

4. Lawful bases
Depending on the activity, we rely on legitimate interests in operating a recruitment service and matching candidates with vacancies (balanced against individual rights); contractual necessity where applicable; and compliance with legal obligations. Where consent is required by law, we will request it separately. Acknowledging this notice is not itself consent to every processing activity.

5. Sharing information
We may share relevant candidate details with prospective employers for recruitment purposes. Before presenting a candidate’s CV for a particular vacancy, we will contact them to confirm they are happy for it to be submitted. We do not sell candidate information. We may share information with service providers acting on our behalf where necessary to operate our business.

6. Storage and security
Candidate information is collected through website forms, including Jotform, and may be received through our business email system. CVs may be downloaded to company computers for review and formatting before being sent to prospective employers. Access to shared recruitment documents is restricted to two authorised individuals; locally stored working files are accessible only to authorised personnel. We use access controls and appropriate technical and organisational security measures. Relevant service providers include Wix, Jotform and our business email provider.

7. Retention
We normally retain candidate information for 12 months after the last meaningful contact, unless a longer period is justified by a specific recruitment process, legal requirement or other legitimate purpose. This policy covers copies held in Jotform, email, downloads and shared folders. We periodically review and securely delete information no longer needed. Employer information is kept as necessary for the business relationship and applicable legal requirements.

8. Your rights
Depending on the circumstances, individuals may request access, correction, deletion, restriction or transfer of personal information, object to certain processing, and withdraw consent where consent is the lawful basis. Contact amy@interlacerecruit.co.uk to exercise your rights. You can also complain to the Information Commissioner’s Office (ICO).

9. International transfers
Some service providers may process information outside the UK. Where international transfers occur, we will use an applicable adequacy arrangement or appropriate safeguards as required by UK data protection law.

10. Updates
We may update this Privacy Notice when our recruitment activities, service providers or legal requirements change. The latest version will be published on our website.